📄 Invoice Template

Medical Consultation Invoice Template

GP/specialist invoice with Medicare item numbers. Example: Item 23 Long consultation $78.50, Gap $39.25.

What a medical invoice must carry

• The provider number for the location where the service was rendered
• The practitioner’s name, and the patient’s name and date of birth
• The date of service, one line per service
• The MBS item number for each service, with a short description
• The fee charged, the Medicare benefit if known, and the gap paid
• Referral details and referral date for a specialist attendance
• Your ABN and practice contact details

Item numbers are the whole document

A medical invoice is read by Medicare or a fund, and assessed against the item number and the service date. The descriptive text is a courtesy; the item number is the claim. Where a referral applies, its date sets the period the referral covers, which is why it belongs on the invoice rather than only in the file.

• Bill the item that matches the service actually provided, including the consultation length where the item depends on it
• Never merge two same-day services onto one line — they are assessed separately
• Show the gap clearly, because that is what the patient is out of pocket

Patient-facing practicalities

• Tell the patient at booking if the practice does not bulk bill, and what the likely gap is
• Issue the invoice at the time of the attendance, while the detail is correct
• Keep clinical detail on the invoice to the minimum the claim needs

Related templates

General information only — not legal, tax or financial advice. For contracts and tax documents, confirm your obligations with a qualified professional or the relevant authority.