Web Developer Invoice Template

Invoice for website projects with hourly rate, project milestones, and hosting fees. Example: 40hrs @ $85/hr for e-commerce site build.

What a web development invoice should break out

The project and the milestone being invoiced
Build work, with hours and rate, or the fixed milestone amount
Third-party costs passed through: domains, hosting, licences, paid plugins
Recurring fees separately from one-off build work
What is handed over at this milestone, and what remains outstanding
When intellectual property and access credentials transfer
Your ABN, GST and payment terms

Separating the build from the things that renew

A web invoice usually contains two different kinds of money: work you did once, and subscriptions that will arrive again next year whether anyone plans for them or not. Clients who are not shown the difference budget for the first and are surprised by the second, which is how a good project ends badly twelve months later.

List every renewing cost with its renewal date and who holds the account
Mark pass-through costs as pass-through, at cost, so your margin is not mistaken for a markup on hosting
Say explicitly that IP and credentials transfer on final payment, if that is your term

Milestones and scope

Invoice on delivery of each milestone rather than at the end of the project
Treat “can we just add” as a variation with a price, every time
Get sign-off on each milestone before starting the next, in writing

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General information only — not legal, tax or financial advice. For contracts and tax documents, confirm your obligations with a qualified professional or the relevant authority.