📄 Invoice Template

Retail POS Invoice Template

Point of sale receipt with items, tax, payment method. Example: 3x T-shirts $89.85 + GST $8.99.

What a point-of-sale receipt should include

• Your trading name, ABN and store location
• The date and time of the sale, and the transaction or receipt number
• Each item with its description, quantity and price
• Discounts applied, shown as a line rather than absorbed into the price
• The GST component, or a statement that the total includes GST
• The payment method and the last four digits of the card, for card sales
• Your returns and exchange policy, or where to find it

When a receipt has to become a tax invoice

For a sale above the ATO’s low-value threshold, a business customer is entitled to a tax invoice, and above $1,000 it also needs to identify the buyer. In practice that means your POS needs a way to add a customer name and ABN at the counter, not just reprint a receipt. Tradies and small businesses buying supplies will ask for this, and a receipt that cannot be upgraded costs them their GST credit.

• Make sure staff can add a buyer’s ABN to a sale without voiding it
• Keep the words “Tax invoice” on the document where you are registered for GST
• Offer an emailed copy — thermal receipts fade and are unreadable well inside the retention period

Refunds and consumer guarantees

• Australian Consumer Law guarantees apply regardless of your own returns policy — a sign does not displace them
• Reference the original receipt number on a refund so the two reconcile
• Record the reason for the refund; it is the only way faulty-stock patterns become visible

Related templates

General information only — not legal, tax or financial advice. For contracts and tax documents, confirm your obligations with a qualified professional or the relevant authority.