HVAC Service Invoice Template

Air conditioning service invoice. Example: Annual service $220 + refrigerant top-up $85 + filter $45.

What to include in a hvac service invoice

Your business name, ABN and contact details
The words "Tax Invoice" if you are registered for GST
A unique, sequential invoice number and the issue date
A clear description of the goods or services supplied
Quantities, unit rates and line totals
The GST amount shown separately (or a statement that the total includes GST)
Payment terms, due date and your payment details
The customer’s name or ABN for invoices of $1,000 or more

On-site trade notes for a HVAC Service Invoice

Air conditioning service invoice. Example: Annual service $220 + refrigerant top-up $85 + filter $45.

Your licence or trade registration number, where your state requires it on documents
Materials listed separately from labour, so variations are easy to justify
Call-out fees, travel and after-hours rates stated up front

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General information only — not legal, tax or financial advice. For contracts and tax documents, confirm your obligations with a qualified professional or the relevant authority.