📄 Invoice Template

Builder Progress Invoice Template

Construction progress claim. Example: Stage 2 (Frame) - 25% of $180,000 contract = $45,000.

What belongs on a progress claim

• The contract it is claimed under, with its date and the parties named as they appear on it
• The claim number in sequence, and the period the claim covers
• The stage reached, described in the words the contract uses — base, frame, lock-up, fixing, completion
• The contract sum, the percentage claimed to date, and the percentage claimed previously
• Approved variations as separate lines, each referencing its signed variation number
• Retention withheld and the amount released, if the contract provides for it
• GST, the amount now due, and the date it falls due under the contract

Progress claims are a statutory process, not just a bill

Every state has security-of-payment legislation, and in most of them a claim that is made correctly starts a clock the other side has to answer within a set number of business days. A claim that is vague about which stage it covers, or that bundles variations into the stage amount, is the kind that gets disputed rather than paid. The rules differ between states — check the act that applies where the work is.

• Claim the stage the work has actually reached, not the stage the programme says it should have
• Never absorb a variation into a progress figure — it makes the whole claim arguable
• Keep the site photographs and the supervisor’s sign-off that support the percentage claimed

Common reasons a claim gets held up

• The percentage claimed to date does not reconcile with the previous claim
• A variation is claimed before it was signed
• Retention is calculated on the varied contract sum when the contract says the original

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General information only — not legal, tax or financial advice. For contracts and tax documents, confirm your obligations with a qualified professional or the relevant authority.