📝 Contract Template
Food Supplier Agreement Template
Regular supplier terms with delivery schedule, quality standards. Example: Twice-weekly produce delivery.
What a regular supply agreement should cover
- The products supplied, by specification and grade, not just by name
- Delivery days, delivery windows, and the site or sites covered
- Pricing: fixed, indexed, or reviewed on a stated cycle, and how much notice a change requires
- Minimum order values, and what happens below them
- Quality standards, and the process for rejecting a delivery
- Substitution rules — when the supplier may substitute, and at what price
- Payment terms, and any volume rebate
- Food safety certification and traceability obligations on both sides
Perishables make the rejection clause the important one
With fresh produce, the argument is never abstract: a delivery arrived at 5am, it was not right, and it cannot be sent back later that day. An agreement that does not say who inspects, within what window, and what evidence is needed, leaves both parties guessing. It is also the clause that determines whether a kitchen can source a replacement without paying twice.
- Set an inspection window measured in hours from delivery, and say what evidence a rejection requires
- Agree in advance whether a rejected delivery is credited or replaced, and by when
- Keep temperature and traceability records — they are a food safety obligation as well as a commercial one
Continuity
- Agree a notice period for ending supply, so a kitchen is not left without a source
- Name a second contact on both sides for early-morning problems
- Review pricing on a set cycle rather than ad hoc, so neither side is negotiating weekly
Related templates
General information only — not legal, tax or financial advice. For contracts and tax documents, confirm your obligations with a qualified professional or the relevant authority.